Diplomatic Assistant (English) – Embassy

Über das Unternehmen

The Consulate General of Germany in Lucerne serves as a vital extension of Germany’s diplomatic mission in Switzerland, fostering bilateral relations, providing consular services to German citizens, and promoting cultural and economic ties. Our team is dedicated to excellence in public service and upholding the values of international cooperation. We operate within the broader framework of the German Embassy in Switzerland, contributing to Germany’s foreign policy objectives.

Stellenbeschreibung

We are seeking a highly organized and detail-oriented Diplomatic Assistant to join our dynamic team in Lucerne. This role provides crucial administrative and logistical support to diplomatic staff, ensuring the smooth operation of our daily functions. The ideal candidate will possess excellent communication skills, a strong ability to manage multiple tasks, and a proactive approach to problem-solving. This is an exceptional opportunity to contribute to international relations and experience the intricate workings of a diplomatic mission.

Hauptverantwortlichkeiten

• Provide comprehensive administrative support to diplomatic officers, including scheduling appointments, managing calendars, and organizing meetings.
• Prepare, proofread, and format official correspondence, reports, and documents in English.
• Maintain and organize diplomatic records, files, and databases with strict adherence to confidentiality protocols.
• Coordinate logistics for official visits, events, and receptions, including venue booking, catering, and guest invitations.
• Handle incoming and outgoing communications, including telephone calls, emails, and diplomatic pouch correspondence.
• Assist with research tasks and compilation of information related to political, economic, and cultural developments.
• Manage office supplies inventory and facilitate procurement processes.
• Liaise with external partners, local authorities, and other diplomatic missions as required.
• Perform general office duties to ensure an efficient and welcoming environment for visitors.

Erforderliche Fähigkeiten

• Fluent written and spoken English (C1/C2 level).
• Proven administrative and organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal and communication abilities.
• Excellent attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Discretion and the ability to handle sensitive information confidentially.
• Problem-solving skills and a proactive attitude.

Bevorzugte Qualifikationen

• Bachelor's degree in International Relations, Political Science, Public Administration, or a related field.
• Proficiency in German (B2 level or higher).
• Previous experience in a diplomatic mission, international organization, or government setting.
• Familiarity with Swiss administrative procedures and cultural nuances.

Vorteile & Zusatzleistungen

• Competitive salary and comprehensive social benefits package.
• Opportunities for professional development and training within the diplomatic service.
• A stimulating and multicultural work environment.
• Contribution to international relations and significant global events.
• Generous vacation and public holiday allowances.
• Access to a network of international professionals.

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